How to Apply for a Germany Schengen Visa for UK Residents

The rules for travelling or working in European countries changed on 1 January 2021:

• you can travel to countries in the Schengen area for up to 90 days in any 180-day period without a visa as a tourist, to visit family or friends, to attend business meetings, cultural or sports events, or for short-term studies or training
• if you are travelling to Germany and other Schengen countries without a visa, make sure your whole visit is within the 90-day limit. Visits to Schengen countries within the previous 180 days before you travel count towards your 90 days
• for long-stay visits, to work or study, for business or for other reasons, you will need to meet the German government’s entry requirements.
• if you stay in Germany with a residence permit or long-stay visa, this does not count towards your 90-day visa-free limit

Citizens of the following countries residing in the UK and planning to visit Germany are required to get a German visa in order to be able to enter Germany.

The main requirement if you want to apply from the UK is that you must have a UK residence permit valid for at least another three more months beyond the date you plan to leave Germany or the Schengen Area.

Before starting a visa application, or getting a flight to Germany, make sure to check whether you need a visa to Germany or not.

If you have a 3-month UK visa you can extend it for three more months in order to be eligible to apply for a German Schengen visa from within the UK. You must apply for an extension before your visa expires and while you’re still in the UK.

You should apply for a visa at the German Consulate General in the UK if:

• You are only visiting Germany in the Schengen area – This means that if you want to visit Germany only, you will not be allowed to apply for a visa for Germany. You must plan to visit Germany in order to qualify for the visa.
• You will spend most of your visiting days in Germany – If you are doing a tour around Europe and the Schengen zone countries, you will have to apply for the visa in the country you will be staying the longest. So, if you want to visit Germany for 5 days, Belgium for 4 days, and the Netherlands for 3 days, you are eligible to apply for the visa in Germany. If you are staying longer in another country, then you cannot apply for a visa in Germany.
• It is the first country you plan on visiting – If you have the previously mentioned tour of Germany, Belgium, and the Netherlands, you can apply for the Germany visa only if Germany is the first country you will visit from your tour. You will need to first enter the country from which you have obtained your visa in order to be allowed to visit others in the Schengen area.

Please note that if you are not a resident in the United Kingdom you should apply at the German Embassy/Consulate or German visa application centre in your country of residence.

Easy Steps to Apply for German Visa Schengen Visa from the UK

Step 1: Identify visa type and validity

To apply for a Schengen visa to Germany in the UK, you first need to know the type of visa you require and how long the visa will be valid. There are different German Schengen visa types depending on your purpose of travelling from the UK to Germany.

1. Short-stay (Schengen) Visa – valid for up to 90 days (in a 180-day period) for the purposes of tourism, business, visiting family/friends, conference, EEA/EU national family member
2. Residence and work permits (Long stays) – you should apply for this kind of visa if you want to live in Germany for more than 90 days for employment, family reunification, study, research etc.

You will then be issued either a single entry, double-entry, or multiple-entry visa for up to 5 years based on the information you provide in your visa application.

It is important to choose the correct Schengen visa type to apply for depending on your trip so that you have the best chance of having your application approved. Find out more about the different types of Schengen visas in our blog post: Schengen Visa Types – All You Should Know When Applying for a Schengen Visa.

Step 2: Identify Where to Make Application

All visa applications for Germany are processed by the Embassy of Germany in London, and they also make the decision whether you will be granted entry into Germany or not. If you are applying for the first time, you will need to go to the Visa Application Center operated by VFS in the UK.

VFS is the official processing company authorized by the German Embassy for this purpose. You need to physically hand in your visa application in person at this centre in order for it to be accepted and processed.

When you go to submit the application, the attending staff will take your biometric information, including ten fingerprints and your photograph. Once this information is entered into VFS’s system called Visa Information System or VIS, it will be stored there. You can use this stored information for any visa application within the Schengen Zone for the next five years.

Step 3: Book an appointment at the consular office

To apply for a Germany visa you must book an appointment with the German Embassy in London or German Consulate General in Edinburgh.

This can be done in different ways:

• By booking an appointment directly at the German Embassy in London or German Consulate General in Edinburgh:
  Embassy of the Federal Republic of Germany in London, England
  Address: 23 Belgrave Square, Belgravia, London SW1X 8PZ, UK
  Phone: +44 20 7824 1300
  Fax: +44 20 7824 1435
  Email: info@london.diplo.de
  Opening times: Monday – Friday only by appointment
  Consular district: Avon, Bedfordshire, Berkshire, Buckinghamshire, Cambridge shire, Cheshire, Clwyd, Cornwall, Derbyshire, Devon, Dyfed, Dorset, Essex, South Glamorgan, Mid Glamorgan, West Glamorgan, Gloucestershire, Greater Manchester, Gwent, Gwynedd, Hampshire, Hereford and Worcester, Hertfordshire, Humberside, Kent, Lancashire, Leicestershire, Lincolnshire, Greater London, Merseyside, Norfolk, Northamptonshire, Nottinghamshire, Oxfordshire, Powys, Salop, Somerset, Staffordshire, Suffolk, Surrey, East Sussex, West Sussex, North Yorkshire, West Yorkshire, South Yorkshire, Warwickshire, West Midlands, Isle of Wight, Wiltshire, Isle of Man and Northern Ireland, Channel Islands, Gibraltar, Falkland Islands (Malvinas).
  
  Consulate of the Federal Republic of Germany in Edinburgh, Scotland
  Address: 16 Eglinton Cres, Edinburgh EH12 5DG, UK
  Phone: +44 131 337 2323
  Fax: +44 131 346 1578
  Email: info@london.diplo.de
  Opening times: Monday to Friday: 9:00 – 11:30 am
  Consular district: Scotland and the following counties in North England: Cumbria, Darlington, Durham, Hartlepool, Middlesbrough, Northumberland, Redcar and Cleveland, Stockton on Tees, Tyne and Wear (Tyneside), as well as North Yorkshire with the exception of Selby and York.
  
  You can book an appointment every working day from 9 am to 10 am except on holidays.
  
• Through VFS Centres in London and Manchester. German visa applications for UK residents are to be submitted at the Germany Visa Application Centres in London and Manchester. All applications will be assessed by The Embassy of Germany, London.

Step 4: Complete your application form

The Schengen Visa application form contains questions about you including:

• Name and surname
• Date and place of birth
• Nationality
• Sex and marital status
• National Identity number
• Passport number
• Home address and email
• Purpose of trip
• Question regarding previous trips to Schengen, if any
• Intended date of arrival in Schengen area you are visiting, and the intended period of stay
• Cost of traveling and remaining in Schengen area you are visiting, who will cover them, etc.

Make sure your answers are correct and that they comply with the information in the rest of the documents. Complete the form, print it twice, and sign both copies at the end.

Find out more about how to complete a Schengen visa application form in this blog post.

Step 5: Prepare your documents

The following documents are required for any short-term German visa application in the UK:

• Your passport with at least two blank pages, make sure that:
  • Your passport has been issued (not extended) within the previous 10 years,
  • Your passport has 2 full blank pages, one for the visa stamp and an additional spare page,
  • Your passport will be valid for at least three (3) months after the date you exit the Schengen Area.
• A valid UK residence permit or another form of Identity Card. The UK residency permit must be endorsed in the actual passport (or on a new biometric ID card)
• German visa application form completed in English or German. The form should be fully, honestly, and correctly completed, printed, and signed at the end.
• Declaration of Accuracy of Information
• A Cover Letter. This personal cover letter should explain the reason why you wish to visit Germany, how long you intend to remain there, and what you will be doing there, amongst others.
• Proof of travel arrangements. Round trip flight/travel reservations from the UK to Germany and back to the UK, or other proof of intended transport and complete itinerary of your visit to Germany (if the several Schengen States will be visited or if the trip covers the several Schengen States and non-Schengen countries).
• Travel health insurance which covers at least 30,000 Euros and is valid for all Schengen countries
• Your residence address in the UK from a utility bill, bank statement, or another form
• Proof of accommodation in Germany:
  • Evidence of a hotel booking in Germany or rental agreement, or
  • Invitation from your German host (family member, friend) along with a copy of their passport or ID (Proof of sponsorship if dependent)
• Proof of financial means. You will need 45€ per day in Germany. This could be:
  • A bank statement not older than three months or
  • A letter of sponsorship from another person – Declaration of Commitment “Verpflichtungserklärungen”.
• Any previous passports or visas that you have had

The documents listed above are documents required in all cases, regardless of the purpose of your visit in Germany.

Depending on your employment status, here is a list of additional documents that are required for your Germany visa application in the UK:

For UK employees:

• Employment contract
• Current bank statement of the latest 6 months
• Leave permission from the employer
• Income Tax Return (ITR) form or Certificate of Income Tax deducted at the source of salary

For the self-employed:

• A copy of your business license
• Company bank statement of the latest 6 months
• Income Tax Return (ITR)

For foreign students in the UK:

• Proof of enrolment
• No-objection certificate from school or university in the UK

For retirees:

• Pension statement of the latest 6 months

If unemployed and married to an EU citizen:

• A recent (less than 3 months old) Confirmation of Employment letter from their spouse’s employer stating the position held within the company as well as the starting date,
• Spouse’s valid passport
• An officially translated marriage certificate. The translation must be in English or German and must be certified as a true copy by the Embassy of the country where the marriage took place or by the Legalization Bureau of the Foreign Office in UK

Requirements for children under the age of 18

Underage children must be accompanied by parents or an adult guardian at the application center at the German Embassy or Consulate-General. Also, minors who are granted a German visa are not allowed to travel to Germany by themselves. They should be accompanied by an adult during their stay in Germany.

Required documents for Germany visa application for underage children

• Original birth certificate among others.
• Signed travel consent from both parents
• If one parent is not located in the UK, they should submit their signed consent to the German Embassy/Consulate of their residing country

Note: All documents must be either in German or English or officially translated by a certified translator.

Step 6: Attend your appointment

The visa interview is a meeting between you and the consular officer/interviewer. During this interview, the consular officer will ask you several questions about you and your intended trip. You will also be submitting the required documents throughout the meeting, to the interviewer.

On the day of your appointment:

• Arrive at least 20 minutes early – if you are late and miss your appointment, you will have to make a new one
• Remember all your documents – check you have everything before you arrive at VFS Global. If you hand over an incomplete application, it could be rejected
• Give your appointment confirmation letter to security
• You will be given a number
• You will wait until your number is called

• When it’s your turn, the visa staff will examine your passport, visa application, and supporting documents
• Your biometric data will be captured (unless you have provided this data within the last 5 years)
• You will pay the visa fee and service charge
• You will be issued a receipt for the fees paid
• After the appointment, VFS will send your application to the embassy for processing. If the embassy needs any further information and/or they want any more documentation from you, you may have to attend an interview. During this interview, you may be asked questions about your application. If they do this, simply comply with their requests and answer any questions truthfully.

Typical questions include:

• Have you ever travelled to the EU before?
• Are you meeting anyone in Germany?
• What are you going to do in Germany?
• Can you show me your bank statements?
• How will you pay for your trip?

Don’t jeopardize your Schengen visa interview at the last minute. Use this comprehensive and thorough visa interview guide to crack the visa interview!

Germany Visa Fees for UK Residents

Since Germany is a Schengen state, visa fees are the same as any other Schengen visa.

The fee must be paid upon submitting the Germany visa application. After you complete this payment, you will receive a receipt, which shows that payment has been made, which must be offered amongst other documents of the application dossier. You will have to pay a Germany Schengen visa fee in order for your application to be processed. Find out about the Schengen visa fee in our blog post: Schengen Visa Fees – How Much Does a Schengen Visa Cost?

Germany Visa Fee Exemptions

The following persons are exempted from visa fees:

• Children younger than 6 years of age
• Family members of an EU/EEA national. You will need:
  • Original Marriage Certificate, or
  • Civil Partnership Certificate
  • Original full Birth Certificate
  • EU/EAA national’s passport.
• Persons travelling for the purpose of study or educational training and are accompanied by teaching staff such as school pupils and undergraduates and postgraduates. You will need:
  • A letter from the school principal/dean that states that the trip is an obligatory part of the school/college programme.

Step 7: Receive your visa

Germany Visa Application Processing Time in UK

You can apply for a German Schengen visa up to 180 days before your planned trip. Usually, the German visa application process takes a minimum of 5 working days.

However, for nationals of the following countries the application time takes at least 14 working days (Source: VFSGlobal):

*Note: except for diplomatic and service passport

After a visa application decision has been made, you can pick up your documents from the Visa Application Centre or have your documents returned to you by courier for an additional fee. For some Visa Application Centres your documents will only be returned via courier.

Collecting your documents in person: bring the receipt issued by the Visa Application Centre and a form of Government identification. If permitted you may be able to send a representative to collect your documents; they will need to present a letter of authorization signed by you, bring the receipt issued to you by the Visa Application Centre and their Government identification.

Please check with the Visa Application Centre at time of your appointment for the options available to collect your documents.

Please note that the time for passport collection is from Sunday to Thursday between 10:00 am to 4:00 pm.

Visa application decision

There are two outcomes for your Germany Schengen visa application:

• Approved – Once your visa is approved, it will be stamped in your passport. Make sure to carefully check the visa sticker to make sure everything is correct and exactly how you need it.
• Rejected – if your visa has been rejected, it would have been for a specific reason, which will be stated on your rejection letter. You have the right to appeal.

Visa Application Rejection

There are a few common reasons why your visa application might be rejected. For example, if you provide illegitimate or insufficient documents, apply for the wrong type of visa, or fail your immigration interview.

If your visa application is rejected, you will not be refunded for your application. You will need to either appeal or file the application again. To avoid this hassle, make sure your documents are in order and you fill out the form correctly. With a service like IaM, we check your application before submission to ensure the highest possibility of having your visa application approved.

The latest data revealed that Germany is one of the Schengen members with the least visa rejections for 2022. The report also shows that German consulates and visa centres worldwide granted the most number of multiple-entry Schengen visa.